Summary
This feature helps automate the submission of the Occupational Employment Dataset (OED) to MoM. You may either manually generate the information and queue it for submission, where it will be included in the email submission to MOM on the 15th of the month, or enable the system to automatically generate and submit the form every month.
📝 Important Note: As long as the OED form is submitted regularly each month, MoM will retrieve the necessary data from the OED to populate the MoM Form on their end. Therefore, it is not necessary to create and submit the LMS separately in the system, as the OED already contains more comprehensive information.
Enabling MoM Form Survey Submissions
From the side navigation bar, head to Company > Basic Info
Make sure that "Enable MoM Form Survey Form Submission?" is ticked, and click Submit to save the settings.
Head to the Employee side navigation bar, and you should now see "MOM Forms."
Generating the Data Required by MoM
Head to Employee > All MOM Forms
Click "+ Add MoM Form" on the top right corner of the page
Select the respective Organisation and Form type
More fields will appear and fill in the remaining fields.
Click Submit to generate the information. The system will compile all the necessary information based on the details in the employee profile for you to review and verify before submission.
Click the eye icon under the Actions column for the employee whose details you would like to view.
Click the pencil icon to make any adjustments to the information.
Update the employee particulars accordingly.
Note: You do not need to edit every employee individually in the form. Simply ensure that the information is accurate, especially for employees who resigned during that particular month or if there have been any updates after the form was created.
You can also download the file in CSV format to view the detailed information for each individual entry.
Submitting the Survey to MoM
You can choose to automatically or manually submit the survey to the Ministry of Manpower (MoM).
1) Automatic Submission
You can enable automatic submission so the system sends the required forms to MoM on your behalf each month.
❓What it does:
Once enabled, the system will automatically generate and email the required forms to MOM on the 15th of every month.
💡What it means:
This removes the need for you to manually generate or queue the form, as the system will handle both the preparation and submission automatically.
Steps to enable automatic submission:
From the side navigation menu, go to Employees > MoM Settings.
Locate the organisation you would like to enable automation for.
Click the Edit icon under the Actions column.
Fill in the required details and tick the Automatic Submission checkbox.
Click Submit.
2) Manual Submission
If you prefer to submit the form manually, you can do so after generating the information following the steps above.
❓ What it does:
This option allows you to control when the form is prepared for submission. After generating the form and confirming that all details are accurate, you can click Queue for Submission to mark it as ready. The system will then include the queued form in the email submission sent to MOM on the 15th of the month.
💡 What it means:
You will need to manually generate the form, review the information, and queue it for submission. Once queued, the form will be included in the scheduled email submission to MOM on the 15th of the month.
How to access the submission page:
From the side navigation menu, go to Employees > All MoM Forms.
Click the eye icon for the form you would like to review.
As long as the OED form is submitted regularly each month, MoM will retrieve the required information from the OED submission to populate the MoM Form on their end. Since the OED contains more comprehensive information, you do not need to separately create or submit the LMS form in the system.
Feel free to contact us at support@payboy.biz or reach out to our Intercom Live Chat if you face any difficulties. We're ready to help.