Summary

One of the main advantages which the Payboy software affords for its users resides in its intuitive payroll generation process. 

The system is able to automatically calculate unpaid leaves, claims, and time sheets submitted by employees. Consequently, it will generate an itemized payslip for each employee based on the figures provided.

Statutory compliance such as Central Provident Fund (CPF), Self Help Groups (SHG), and Skills Development Levy (SDL) will automatically be taken into account in payroll generation. 

The payroll system also caters to the generation of Inland Revenue Authority of Singapore (IRAS) income tax submissions.

Last but not least, the payroll system is also able to generate GIRO transfer files for local banks (e.g. DBS, UOB, and OCBC)

How to generate a new payroll

  • Head to Payroll > Generate Payroll on the side menu.
  • Select the Month and Year from the drop-down list for which you wish to generate the payroll (Note: This is set automatically to the current month and year)
  • Select the range of dates for which the payroll should reflect. These dates should be customized within your payment period settings
  • Select the relevant employees to be included into the generated payroll. 
  • You can also sort employees by different metrics using the Search query function (e.g. Name, NRIC, departments, positions, organizations, pay schemes, bank accounts, etc.)
    (
    Note: click on the checkbox Select All to generate the pay of all the employees which fit the current search query. If there is no search query, all the employee payslips will be generated)
  • Click Begin Payroll Generation to proceed
  • You will be directed to a confirmation page where you are required to select the Payment Date accordingly from the dropdown
    (Note: This is the date which the file will be sent to the bank, if you are using bank payments via GIRO)
  • You can also select the Payment receipt date. This is the date which will be reflected on the payslip when it is published to the employees
  • Select the way to Publish Payslips to Employees from the dropdown. There are 4 ways available:
    Manually
    – the payroll will not be published unless payroll administrator publishes it from the admin account
    On Payment Date – the payroll will be published to employees on the Payment date
    On Scheduled Date – the payroll will be published to employees on a selected scheduled date. (Note: When you select this, a field to select a Scheduled Date will appear next to it.)
    Immediately – the payroll will automatically be published to the employees once you confirm the payroll
  • Under the header Confirm Pay Items you will see the salary computed for the employees that month. It prorates the salary according to the number of days worked, taking any unpaid days into account as well
  • Claims that have been approved but not yet reimbursed will also show up, to expedite the payment process
  • At this juncture, you can choose to edit or delete any of the existing pay items
  • You can also add more pay items if you wish

(Note: The relevant governmental levies, deductions and additions will be made automatically and shown in the following confirmation page)

  • Scroll down and click Confirm to generate the finished payroll

How to edit and delete unpublished payrolls

  • From the side panel. head to Payroll > All Payrolls
  • Click on the year and then month of the payroll in which you would like to view.
  • For an unpublished payroll, you can choose to Edit or Delete the data
  • If you choose to Edit, you will be brought to the same confirmation page shown in the above guide "How to generate a new Payroll" Follow the corresponding steps as above
  • You can Delete a payslip that has either been published or unpublished by clicking on the red icon
    (Note: This is permanent and cannot be undone)

How to view & download payslips

  • From the side panel. head to Payroll > All Payrolls
  • Click on the year and then month of the payroll in which you would like to view.
  • Click on the View Payslip button on a particular employee to view his/her payslip in HTML format
  • Alternatively, click Download payslip as PDF to download his/her payslip in PDF format
  • You can also download all of the payslips in the PDF by clicking Download All PDFs

 Publishing payrolls manually

  • Select the Year and Month of the payroll you want to publish
  • Below the header NRIC/Other ID, the payroll's publishing status will be indicated
  • Select Publish Now. A pop up window will appear to notify you of the automated actions which will follow
  • Click OK to confirm

Feel free to contact us if you face any difficulties through the support chat icon on the bottom right of the screen or email support@payboy.biz. We will get back to you within 3 working days.

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