Although Payboy's attendance module has lots of functionalities and can be used in many ways, you have the ability as an administrator to control specifically which ones you would like to be implemented for your own company and employees. This guide will help you understand what options are available.
Accessing Attendance Settings
- From the side menu, go to Attendance > Attendance Settings
Employee portal settings
- There are 3 functions which can be checked depending on your preferences:
1. Enabling the attendance module on the employee portal. If unchecked, employees will not be able to see their attendance logs, and will not be able to clock their own attendance. If you have no need for the software to handle your attendance needs, you may check this off.
2. Enable managers to create their subordinate's attendances. This allows certain employee accounts in charge of Appproval Groups to create attendance schemes for their employees, and relies on the Approval group system. For more information, click here.
3. Allow employees to log their attendance from the employee portal. If this is checked, employees only need to log in to Payboy through the web or mobile app and indicate their attendance details. Special validation devices like fingerprint scanners will not be needed.
Attendance log settings
- There are several options that can be controlled as a part of attendance log settings:
- Requiring attendance logs to be approved before use in payroll calculation. If you check this, employees' attendance logs must be approved by either the admin or an approval group manager before they are formally clocked as time to be used in the calculation of the payroll.
- (Mobile app function) Requiring employees to be in close proximity to the workplace when clocking in and out of work. This uses the GPS location function built-in to smartphones.
- Requiring employees to take photo evidence when clocking attendance. Once again, this is a smartphone feature that will prompt employees to take a picture using their phone cameras as visual proof of being present at work.
- Disable the check in and check out function on mobile for employees.
- Require employees to select an outlet when they are checking in, otherwise, the employee's live address will be captured and reflected on the attendance logs.
- These are the settings for clocking in and out:
- Buffer time after working hours to check out before considering the time as extra working hours/overtime.
- Time between clocking in and out. This is a function that was made in order to prevent the occurrence of errors when taking multiple pictures when clocking in attendance.
- Maximum duration for an attendance log. This sets an upper limit on the amount of time that can be computed in a single attendance log. It is useful for cases where employees forget to clock out their shifts and only find out the next day. This should ideally be set to the length of time in an normal employee shift for your company.
- These are the settings for lateness and early out:
- Grace period before employee is considered late to checking in.
- Lateness intervals are the intervals at which employees get their salary deducted for lateness (e.g. 11 minutes of lateness would convert to 10 minutes)
- Grace period where employee can clock out before the end of the day.
- Early clock out interval at which employees get their salary deducted for early clock out.
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