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How to create new Admin accounts for my HR or Payroll colleagues?
How to create new Admin accounts for my HR or Payroll colleagues?
A guide on creating multiple admin accounts in Payboy and specifying permissions for each administrator
Nigel Lim avatar
Written by Nigel Lim
Updated over a week ago


In most Human Resource departments using Payboy, there is a good likelihood of having more than one administrator overseeing the different HR functions. 

Regarding administrative levels, the main administrator is also known as the owner and will have complete access to all available functions in the account. 

The owner can to grant full or partial access to other administrators if necessary.
The owner can also grant other administrators the permission to create administrators and edit permissions.

  • Head to Settings > Admin Accounts on the side menu

  • Click the + Invite New Admin button at the top-right hand corner

Enter the Name, Email, and Phone number of the new administrator. (Note: Please enter an active and correct email address as our system will send out an invitation email to the new Administrator. The Administrator will be asked to create a password upon first login.)

Select the functions which this new administrator can access. You can choose from some of our titles which have preset permissions. Alternatively, you can create a new custom role and decide which functions you would like to grant to the new administrator.

You can limit the type of organisation or the groups of employees an administrator can have access to via the "Admin view permissions" drop-down list and the "Employee Group permissions" dropdown list. (For guide on how to create Employee Groups, please click on this link:

Click the Submit button to add and invite this new administrator. An invitation email will be sent to the new administrator’s email

List of access that owners are entitled to give other administrators.

Under Company

  • View Company info

  • Modify Company info

  • View Approval Groups

  • Manage Approval Groups

  • View Holidays

  • Modify Holidays

  • Modify Working Hours

  • View Foreign Currency

  • Modify Foreign Currency

Under Employees

  • View Employees

  • Onboard Employees

  • Offboard or Modify Employees

  • Change Employees Password

Under Organisation Structure

  • View Organisation Structure

  • Modify Organisation Structure

Under Payroll

  • View Payrolls

  • Generate Payrolls

  • Configure Payroll Settings

  • View Pay Schemes

  • Modify Pay Schemes

  • Create Career Advancement

Under Claims

  • View Claims

  • Approve,Deny or Modify Claims

  • Configure Claim Settings

  • View Claim Types

  • Modify Claim Types

Under Leaves

  • View Leaves

  • Approve, Deny or Modify Leaves

  • Configure Leave Settings

  • View Leave Types

  • Modify Leave Types

Under Rostering

  • View Roster

  • Manage Roster

  • Configure Roster Settings

Under Attendance

  • View Attendance

  • Approve, Deny or Modify Attendance

  • Configure Attendance Settings

Under Reports

  • View Payroll Reports

  • View Claim Reports 

  • View Leave Reports

  • View Roster Reports

  • View Attendance Reports

Under Administration

  • View Administrators

  • Manage Administrators

  • View Audit Logs

  • Setup Integrations

  • View Billing Info

  • Modify Billing Info

Feel free to contact us if you face any difficulties through the support chat icon on the bottom right of the screen or email We will get back to you within 3 working days.

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