Summary
The Adhoc Pay Items feature allows you to add pay items to employees which will appear as a line item on the itemized payslip when you are generating your next payroll. The ad-hoc pay item is non-recurring and will not appear in subsequent payroll generations once the pay item has been generated on a payslip.
Do check out this other guide to find out how you can enable your staff and managers to request Adhoc pay items themselves.
Creating an Ad-hoc pay item
From the side menu, go to Payroll > Adhoc Pay Items
Click on + Mass Adhoc Pay Item on the top right corner of the summary page
Fill out the necessary details such as Month, Year, Payment Type, Pay Item, and finally Select the employees
Click Submit
Input the amount in the pay item columns
Once done, click Submit
Adhoc pay item Summary page
From the summary page, you are able to see a list of all the pay items that are pending approval. You will also be able to see whether these pay items have been reimbursed through the monthly payroll.
Do check out this other guide to find out how you can enable your staff and managers to request an existing Adhoc pay items themselves.Only admins are able to Approve, Deny, View, Edit or Delete these existing pay item, as long as they have not been generated in the payroll (i.e. paid).
However, take note that adhoc pay items that have been generated in the payroll are considered paid and you will no longer be able to delete or edit them
What if the employee with an adhoc pay item assigned has resigned?
Admin needs to temporarily cancel the offboarding of the employee to allow the adhoc payment to be generated through Payroll Generation. After payslip for the adhoc pay item is generated, admin may restore the resignation by offboarding the employee.
Feel free to contact us if you face any difficulties through the support chat icon on the bottom right of the screen or email support@payboy.biz. We will get back to you within 3 working days.